Class Offering is the process in which schools at Emory University, and the departments within schools, submit to the Office of the Registrar their schedule of classes for future semesters. These updates will be done in CourseLeaf/CLSS by the approved scheduler assigned to the department/school. This process takes place based on the CourseLeaf timeline. This document presents Emory University schools and departments with procedures required for a correct and complete submission of their course offering.
This policy applies to all schools at Emory University using CourseLeaf.
Class Offerings must be submitted in CourseLeaf/CLSS no later than the date listed on the timeline for a semester.
Class Offerings will be submitted and updated directly into CLSS. Approved schedulers will have an opportunity to submit and update classes for the assigned schools/departments during the Planning Phase. Please see the tentative time frames for the Planning Phase for each semester below:
- Fall: 1st Week in September – Mid- January
- Spring: Mid-January – 1st week in October
- Summer: Mid-November – Mid-January
After the Planning Phase and class offerings are in OPUS from CLSS, there will be a two week period when CLSS will not be available to schedulers. This is called the Proofing Phase. During the Proofing Phase, the Registrar's Office will process workflow items (i.e. cross listings, room assignments, new instructors, credit hours, etc.). After the Proofing Phase, CLSS will re-open and schedulers will be able to submit updates in CLSS. This will be the Publish Phase for each semester:
- Fall: Mid-March – 1st week in September
- Spring: Mid-October – Last week in January
- Summer: Mid-January – Last week in May
Schedulers will be notified of error causing items as they “Save Sections” and/or “Validate” classes within CLSS.
After the Publish Phase, CLSS will not be available. This will be the Archive Phase. During this phase, a semester will go into the Historical section. Class schedules may be viewed only but not updated in this phase.
Failure to adhere to this policy may cause delays in the process and/or a chance of incorrect data.